Capacity management is becoming an ever increasing issue for administrators looking to adhere to set service levels. This is why email archiving solutions are becoming necessary to keep on top of Exchange message storage and the need to cut back on back-up/restore times.
Other email archiving considerations include removing PSTs from the system, as they either clutter servers or are hidden on laptops/desktops and become a liability to the organization, the ability to find emails (and attachments), when required to do so (as a result of an internal or external demand), and to be able to place emails on Legal Hold, and prevent them being deleted from the system. It is also necessary to delete older emails when they are no longer required (retention management).
The true extent of what can be achieved through an effective solution is often unappreciated by many organizations. In fact, some email archiving vendors suggest that PSTs need to be gathered centrally, with archiving taking place after this has been done. But as well as the manpower cost of this, it is unnecessary too.
The need to make sure that emails are archived before data can be discovered on demand is something that a court will not take too kindly to. A form of flexibility is required with email archiving, as well as eDiscovery, solutions.
This decade has already shown the need for organizations to seriously consider their liability as well as reducing storage demands and having the ability to delete older emails. A reasoned approach is required when selecting email archiving products which to take into account the legalities of the situation.
When prioritizing information management, only a select number of archiving solutions have what is required to meet the needs of modern businesses. Many simply suggest archiving emails before you even start to contemplate data management.
Other email archiving considerations include removing PSTs from the system, as they either clutter servers or are hidden on laptops/desktops and become a liability to the organization, the ability to find emails (and attachments), when required to do so (as a result of an internal or external demand), and to be able to place emails on Legal Hold, and prevent them being deleted from the system. It is also necessary to delete older emails when they are no longer required (retention management).
The true extent of what can be achieved through an effective solution is often unappreciated by many organizations. In fact, some email archiving vendors suggest that PSTs need to be gathered centrally, with archiving taking place after this has been done. But as well as the manpower cost of this, it is unnecessary too.
The need to make sure that emails are archived before data can be discovered on demand is something that a court will not take too kindly to. A form of flexibility is required with email archiving, as well as eDiscovery, solutions.
This decade has already shown the need for organizations to seriously consider their liability as well as reducing storage demands and having the ability to delete older emails. A reasoned approach is required when selecting email archiving products which to take into account the legalities of the situation.
When prioritizing information management, only a select number of archiving solutions have what is required to meet the needs of modern businesses. Many simply suggest archiving emails before you even start to contemplate data management.
About the Author:
Most organizations need to use Email Archiving for one or more of these reasons to minimize risk and improve system resource usage.
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