Did you know that Outlook 2010 likely supports all of your email accounts? It can. And when you set it up to do so, this gives you one central place for every one of your email accounts. If you're like me, with lots of accounts, the time you spend setting this up will be repaid many, many times over.
If you want to make everything work well together you need to concentrate on 2 things. The first is setting up your Outlook program to talk to your Internet provider's email or AOL mail or Comcast or whichever mail services you have.
With some services you will also have to decide which email protocol (sets of rules) you want to use. The most common options for this are IMAP and POP3. Outlook supports both of these, as well as other, less well-know protocols.
All of the above is important, but that's not the focus of this article. The steps you need to follow to make Outlook 2010 connect to each mail system would take its own story. We need to cover the other things we need to do.
Other Tasks
Let's put that aside for now. You also need to know what to do with messages from different accounts after they find their way into Outlook. The rest of this article addresses that subject.
What to Do When You Receive Messages
As soon as you have every little thing in the first part of the procedure established, Outlook will instantly inspect each email account for you, based upon the settings in your Send/Receive teams.
When they enter Outlook 2010, messages get kept in various spots depending on the messaging method used by the service. Messages from Gmail or Hotmail accounts normally end up in their own set of folders, while messages from the majority of other services end up in the regular Outlook Inbox.
That begs the question of exactly how you understand which messages are associated with which accounts? The messages that end up in their very own unique folders are easy to figure out. For messages from other services, you can constantly inspect the To: area of the message. The e-mail address the message was suggested for will appear there.
Exactly What You Need to Do When You Are Getting Ready to Send Messages
When sending messages, you need to control which account Outlook 2010 sends from. Outlook has a default account for sending out messages. But you can always override it. Here are the instructions for doing it:
* When you work on a brand-new email message, Outlook presumes that you wish to send the message from the same account you are working in this instant. This is a substantial change to the way it used to work in the past. In previous versions, Outlook presumed you wanted it to send messages using the default account.
* When you are replying to mail, Outlook assumes you wish to make use of the same account the email was sent out to. But you could override this if you want to.
* When you forward a message, Outlook again assumes you want to go with the same account the message was delivered to. And once again, you can override this if required.
You're probably wondering precisely how you inform Outlook to utilize some other account. It's simple as long as you open the message in its own window. Look for the "From" button. It is located adjacent to the "Send" button, and it only appears if Outlook is set up to deal with multiple accounts. Click the From button and choose the account you want Outlook to use.
Change What Outlook Considers the Default Account
You can easily alter which account Outlook considers the default if that makes it easier for you. Follow these actions:
1. Click File on the ribbon. This takes you to Outlook 2010's brand-new Backstage area.
2. Click the Info option in the menu that is visible in the window. This opens the "Account Information" window.
3. Click Account Settings, then click the Account Settings menu option that appears. This opens the "Account Settings" dialog box to the "E-mail" tab. You will see a box containing a listing of the e-mail accounts your Outlook is configured to use today.
4. Tell Outlook which account you want to use as the default account. This enables the "Set as Default" option in the dialog box.
5. Click the Set as Default option to make the change.
6. Click Close to go back to the main window.
That's all you have to do to manage any number of mail accountsin Outlook.
If you want to make everything work well together you need to concentrate on 2 things. The first is setting up your Outlook program to talk to your Internet provider's email or AOL mail or Comcast or whichever mail services you have.
With some services you will also have to decide which email protocol (sets of rules) you want to use. The most common options for this are IMAP and POP3. Outlook supports both of these, as well as other, less well-know protocols.
All of the above is important, but that's not the focus of this article. The steps you need to follow to make Outlook 2010 connect to each mail system would take its own story. We need to cover the other things we need to do.
Other Tasks
Let's put that aside for now. You also need to know what to do with messages from different accounts after they find their way into Outlook. The rest of this article addresses that subject.
What to Do When You Receive Messages
As soon as you have every little thing in the first part of the procedure established, Outlook will instantly inspect each email account for you, based upon the settings in your Send/Receive teams.
When they enter Outlook 2010, messages get kept in various spots depending on the messaging method used by the service. Messages from Gmail or Hotmail accounts normally end up in their own set of folders, while messages from the majority of other services end up in the regular Outlook Inbox.
That begs the question of exactly how you understand which messages are associated with which accounts? The messages that end up in their very own unique folders are easy to figure out. For messages from other services, you can constantly inspect the To: area of the message. The e-mail address the message was suggested for will appear there.
Exactly What You Need to Do When You Are Getting Ready to Send Messages
When sending messages, you need to control which account Outlook 2010 sends from. Outlook has a default account for sending out messages. But you can always override it. Here are the instructions for doing it:
* When you work on a brand-new email message, Outlook presumes that you wish to send the message from the same account you are working in this instant. This is a substantial change to the way it used to work in the past. In previous versions, Outlook presumed you wanted it to send messages using the default account.
* When you are replying to mail, Outlook assumes you wish to make use of the same account the email was sent out to. But you could override this if you want to.
* When you forward a message, Outlook again assumes you want to go with the same account the message was delivered to. And once again, you can override this if required.
You're probably wondering precisely how you inform Outlook to utilize some other account. It's simple as long as you open the message in its own window. Look for the "From" button. It is located adjacent to the "Send" button, and it only appears if Outlook is set up to deal with multiple accounts. Click the From button and choose the account you want Outlook to use.
Change What Outlook Considers the Default Account
You can easily alter which account Outlook considers the default if that makes it easier for you. Follow these actions:
1. Click File on the ribbon. This takes you to Outlook 2010's brand-new Backstage area.
2. Click the Info option in the menu that is visible in the window. This opens the "Account Information" window.
3. Click Account Settings, then click the Account Settings menu option that appears. This opens the "Account Settings" dialog box to the "E-mail" tab. You will see a box containing a listing of the e-mail accounts your Outlook is configured to use today.
4. Tell Outlook which account you want to use as the default account. This enables the "Set as Default" option in the dialog box.
5. Click the Set as Default option to make the change.
6. Click Close to go back to the main window.
That's all you have to do to manage any number of mail accountsin Outlook.
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If you would like to use your existing Gmail or Yahoo Mail account, Hotmail or Yahoo Mail account with Outlook 2010, or would like to create new accounts for this purpose, here's what you need to do. Click now for more information.
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