Document automation means turning your document into a process application or business process which allow you to make a document faster, more precisely and for more cheaply. This is achieved by special software known as HotDocs software. The company that came up with this software is reputed for IT consultancy for law firms and company legal departments. They sometimes refer to the automation process as the final frontier for many law firms.
It has been observed that many attorneys are fond of implementing a kind of practice organization and management system software when they establish a new law firm. The system drives them to a point focusing on the law and its practices thus completely becoming unmindful of the software system. This usually happens since either the unmindful of the value of the system or just oblivious of its existence.
Document automation may surely be the final frontier but can also have the potential of being the most important tool required in any company or law firm. This is because it immensely saves time and money. It also greatly reduces the legal exposure. The amount of time which can be saved varies from one company to another.
A customer who used to work for ten hours in a day to complete working on one document now takes one hour to complete the same task using the automation system. The efficiency for the system here is seen to be ten times more than the previous system. This makes work easier thus enabling the person to finish one thing and quickly move to another.
With the above client, it is seen that what he previously did was not too technical. It was realized that it was simply a combination of merge, word mail macros and some VBA. All he had to do was to input data and create files. He then proofreads the information and inspects and changes to the mistakes before proofreading it again.
One spends several hours working on some paper works but eventually the outcome is still prone to mistakes. To update the old system requires the services of a system analyst to make alterations to the VBA and update the commands. This has proven to be very inefficient, time consuming and largely inaccurate. It generates several inconveniences which can be avoided.
With the automation system, most of the information is imported right from the database. It is after the importation that the files are then generated. This means that the user does not need to call the programmer to come and code in VBA any further. He also does not need to proofread the data anymore. This is because the system is able to do the tasks by itself.
HotDocs software transforms data to process application through the automated structure. A lawyer will then delegate other roles like data assembly to his juniors and paralegals. This gives the lawyer an opportunity to focus on the core of his business, which entails practicing law. Exposure is a serious concern for many companies that need to follow various internal corporate policies and external centralized ones as well.
It has been observed that many attorneys are fond of implementing a kind of practice organization and management system software when they establish a new law firm. The system drives them to a point focusing on the law and its practices thus completely becoming unmindful of the software system. This usually happens since either the unmindful of the value of the system or just oblivious of its existence.
Document automation may surely be the final frontier but can also have the potential of being the most important tool required in any company or law firm. This is because it immensely saves time and money. It also greatly reduces the legal exposure. The amount of time which can be saved varies from one company to another.
A customer who used to work for ten hours in a day to complete working on one document now takes one hour to complete the same task using the automation system. The efficiency for the system here is seen to be ten times more than the previous system. This makes work easier thus enabling the person to finish one thing and quickly move to another.
With the above client, it is seen that what he previously did was not too technical. It was realized that it was simply a combination of merge, word mail macros and some VBA. All he had to do was to input data and create files. He then proofreads the information and inspects and changes to the mistakes before proofreading it again.
One spends several hours working on some paper works but eventually the outcome is still prone to mistakes. To update the old system requires the services of a system analyst to make alterations to the VBA and update the commands. This has proven to be very inefficient, time consuming and largely inaccurate. It generates several inconveniences which can be avoided.
With the automation system, most of the information is imported right from the database. It is after the importation that the files are then generated. This means that the user does not need to call the programmer to come and code in VBA any further. He also does not need to proofread the data anymore. This is because the system is able to do the tasks by itself.
HotDocs software transforms data to process application through the automated structure. A lawyer will then delegate other roles like data assembly to his juniors and paralegals. This gives the lawyer an opportunity to focus on the core of his business, which entails practicing law. Exposure is a serious concern for many companies that need to follow various internal corporate policies and external centralized ones as well.
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